In today’s digital world, most business operations are managed and run online, posing a high risk of cyber security. That’s why the majority of countries around the globe have introduced data privacy laws and regulations such as CCPA, GDPR, and HIPAA.
It’s mandatory for countries to act in accordance with their applicable data privacy laws. This minimizes the cyber security risk to a great extent, builds trust in customers, and saves you from hefty penalties and fines. For this reason, most organizations implement a no-code privacy compliance tool that allows employees to embed data privacy processes in their systems in a breeze.
Nevertheless, we have mentioned different ways to help organizations effectively address their data privacy requirements. Read below to explore!
Table of Contents
1. Create a Manual for Data Privacy Policies
It’s essential to create a manual for data privacy policies in your company and ensure every employee has access to it. You should clearly mention ways how your workers can ensure cyber security.
In addition, you should guide them on how to take quick and effective action in case of cyber threat or risk. All the practices and processes will allow for the effective implementation of data privacy policies.
2. Training and Awareness
Every time there’s a new employee onboard, you must conduct training sessions to properly train them for everything related to data privacy and security. Furthermore, current workers should be given regular training or a refresher course from time to time to adapt to the changes in data privacy laws and to keep their knowledge updated.
Data privacy should be embedded in a company’s culture to ensure everyone implements best practices in the industry, from data handling and data security principles to cyber security threats and their immediate corrective action.
3. Review the Basis of Processing Data
Whenever you want to collect, process, and store data, you must consider its basis. For example, if there’s no legal requirement under your applicable data privacy law, processing data may be illegal, and you may have to face the consequences down the road.
Therefore, it’s imperative that all the data in your company is properly mapped and collected while considering the legal obligations.
4. Maintain Data Inventory
Creating data inventory means you should collect all your data in one place and categorize it based on sensitivity, i.e., risk exposure. This will significantly facilitate you in classifying data as low- and high-risk and coming up with the most appropriate risk mitigation strategies accordingly.
On top of this, having a data inventory is essential to have a mapped data flow, which will rapidly help you respond to the data subject requests, such as rights to erasure or correction within a reasonable time frame, so you can adhere to the data privacy laws.
5. Minimize Data Collection
Data hoarding is a common culture in most organizations. However, collecting and storing large volumes of data without any specific purpose will only increase your storage costs. You will also be responsible for breaching data privacy laws such as the GDPR.
If the data doesn’t provide any benefit to your company or it has no purpose, you must immediately dispose of it safely. You should also do the same when a specific set of data is done serving the purpose.
This way, you won’t have to worry about giving all the data to cyber perpetrators in case of a data privacy breach or compromising the safety of the data in any other way.
6. Invest in the Right Technology
Tracking almost unlimited amounts of data manually in the company can be a burden for your employees and can lead to human error. In addition, it requires a lot of time which can be used for other operational purposes. Thus, you may not be able to comply with the respective data privacy regulations.
That’s why you should automate your data privacy processes by investing in robust software like data privacy management software. It will not only lift the burden off your worker’s shoulders but also make sure you adhere to the laws.
Moreover, you can invest in firewalls and encryption tools that will keep your data secure and won’t risk your customers’ safety in the first place. You should assess your company’s needs and data privacy regulation requirements and invest in software, such as consent management platforms, data loss prevention software, etc.